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Secretary - Dy. Managing Director

Management and Entrepreneurship & Professional | Secretary

15,000 - 25,000 p.m | Under Graduate | Chennai

Kottivakam, Thiruvanmiyur

Gender : All | Age Limit - 21-30 | Openings - 1 | Experience - 1-2 Years | Job Type - Regular

BASE Automation Technologies Pvt Ltd

Posted Jobs Count : 3

Open Until : 31-01-2026

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Description

Rresponsibilities:

Executive & Secretarial Support

Provide comprehensive secretarial and administrative support to the Deputy Managing Director (Dy.MD).
Manage the Dy.MD’s calendar, meetings, appointments, and travel schedules.
Act as the key coordination point between the DY.MD and internal teams, customers, vendors, and external stakeholders.
Handle confidential information with a high level of professionalism and discretion.

Communication & Correspondence

Draft, review, and manage professional emails, letters, notices, and official correspondence.
Prepare Minutes of Meetings (MOM), action trackers, and follow-up communications.
Ensure structured and timely communication aligned with executive priorities.

Presentation & Documentation

Prepare executive-level PowerPoint presentations for management reviews, customer meetings, and strategic discussions.
Develop Excel-based MIS reports, trackers, dashboards, and summaries.
Maintain systematic digital and physical records of executive documents and approvals.

Coordination & Follow-ups

Coordinate with department heads to track action items, deliverables, and deadlines assigned by the Dy.MD.
Schedule and organize internal and external meetings, including agenda preparation and documentation.
Support management review meetings with required data and reports.

Administrative & Reporting

Assist in preparing executive summaries, business reports, and proposals.
Maintain records related to approvals, decisions, communications, and executive directives.
Support day-to-day administrative tasks as assigned by the Dy.MD.

Skills and Experience:

Qualifications we are looking for…

Required:

Any bachelor’s degree from a recognized institution
3–5 years of experience in a Secretarial / Executive Assistant role (preferred)
Excellent verbal and written communication skills in English
Strong proficiency in MS Word, Excel, PowerPoint, and Outlook
Ability to prepare professional presentations and structured management reports
Strong organizational, coordination, and time-management skills
High attention to detail, accuracy, and confidentiality
Ability to multitask and consistently meet deadlines

Preferred:

❖   Hands-on experience with Zoho People, Zoho Projects, and Zoho CRM
❖    Ability to support basic HR, project tracking, and CRM-related coordination activities
❖    Familiarity with digital workflows, approvals, and dashboards in Zoho applications

Skills

Secretary

Additional Skills

Administration / Secretarial Corporate Services Business Support Clerical / Back Office Business Support, Corporate Service, Office Management

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